Welcome to the University of Iceland!
We are delighted to have you join our team and hope you feel comfortable in your new workplace. Here is some useful information to help you settle in more smoothly.
Username and Email
When you start working at UI, you will be assigned a username and email address, which you will use for:
- Ugla
- The Smáugla app
- Office 365
- Internet connection
Ugla
Ugla is UI's internal web where you can access, among other things:
- Háma’s menu
- Events calendar
- Announcements
- Information about research, human resources systems, and teaching
Orri/Vinnustund
Vinnustund is the time-stamping system used by UI. All staff (excluding academic staff) should use Vinnustund to clock in and out of work, either through Ugla or the Smáugla app.
Employee Handbook
The UI staff handbook containing various useful information is available on Ugla > Human Resources. We recommend that everyone familiarises themselves with its content.
Transport Agreement
Employees with at least a 50% job percentage can sign a transport agreement with UI. The agreement entails commuting to and from work in an environmentally friendly manner three times a week. You can choose either a subsidised bus pass or free access to the University gym at Sæmundargata.
Employee Card
The employee card gives you access to UI buildings and printers. The card is the property of UI and should only be used by the person to whom it is issued.
Social Life
There is a lot happening on the UI campus, and events are usually advertised on Ugla. Events you can participate in include:
- Annual staff gala for employees and their partners
- Events organised by staff clubs
- Regular university concerts
- Family Christmas ball for staff and students
Service Desk
The UI Service Desk in Háskólatorg assists and serves both staff and students with various matters, such as access to the gym and the purchase of meal tickets.
Tax Card and Private Pension Savings
To use your personal tax credit at UI, you need to obtain an "overview for employer" from the tax authority’s website and send it to the payroll department.
If you wish to utilise personal pension savings, you should register UI as your employer with your pension fund.
Other
It is also useful to familiarise yourself with:
We hope that this information helps you to settle into your new workplace and that you enjoy working at UI. If you have any questions or need further assistance, do not hesitate to contact us.