Signature in Outlook

Here you find instructions for creating an email signature in Outlook for Windows. You will find a video at the bottom.

1. Create a "New Email":
2. Next click on "Signature" and select "Signatures...."
3. Click "New":
4. Give the signature a descriptive name and click "OK":
5. If you have more than one email account, select the email account for which the signature shall apply under "E-mail account". It is also necessary to choose if the signature appears in all "New messages" and/or "replies and forwards". It is possible to have different signatures for different occasions.
   It can be good to have a simplified signature for "Replies/forwards:".
   If "(none)" is selected in both fields, the signature will not automatically appear in the email. However, you can easily add it manually via the "Signature" button.
6. Type your signature into the large box. You can adjust the font and size to your liking. Click the image icon if you wish to add an image.
7. Click "OK" once the signature is finished:
8. When you write your next email, the signature should appear automatically:

This video provided by Microsoft, shows you how to create an email signature. Additional training videos on can be found at Microsofts Outlook video training.

Here you find instructions for creating an email signature in Outlook for MacOS.

1. Open Outlook and click "Outlook" in the top left corner. Select "Preferences" or "Settings":
2. Click "Signatures":
3. Click the plus sign in the left corner to create a new signature. Double-click the name to change it and give the signature a descriptive title. Next, type your signature into the "Signature" window. Select the applicable account under "Account". Select the title of the signature you just created for "New messages" and "Replies/forwards". As you can see, it is possible to have different signatures for regular (new) messages and for replies and forwards:
4. Next, type your signature into the "Signature" window.
5. Select your account under "Account" (1). Then select the signature you want to use under "New messages" (2) and "Replies/Forwards" (3). As you can see it is possible to have different signatures for regular (new) messages and for replies and forwards:
6. Close the window.

Here you find instructions for creating an email signature in Outlook for Android devices.

1. Open Outlook on your device. Tap the icon in the top left corner:
2. Next, tap the gear wheel icon in the bottom left corner:
3. Tap "Signature":
4. Here you can enter a new signature or remove it. Tap the tick mark in the top right corner once you are satisfied with your signature. The signature will now appear the next time you write and send an email:

Your signature does not automatically sync from Outlook on your computer with the Outlook app on your phone. It is, therefore, necessary to create a signature for all devices you use. Here you can find instructions for creating an email signature in Outlook for iPhone and iPad.

1. Open Outlook on your device. Tap the icon in the top left corner:
2. Tap the gear wheel icon at the bottom left:
3. Select "Signature" from the list:
4. Tap on the default signature:
5. Type the signature as you wish it to appear in emails sent from this device. It is possible to save time by finding an email that has been sent from your computer and which has a good signature attached and simply copy/paste the signature here:

Here you find instructions for creating an email signature in Outlook in webmail.

1. Open your browser and go to outlook.hi.is. Click on the gear ⚙️ in the top right corner.

2. Click "Mail" and "Compose and reply" in the left column. Now you can create a signature that suits your purpose. Type your signature into the large box. You can adjust the font and size to your liking.

   • Click the image icon if you wish to add an image
   • Tick the box next to "Automatically include my signature on new messages that I compose" to attach the signature to new messages.
   • If you want the signature also to appear for replies and forwards, tick the box next to "Automatically include my signature on messages I forward or reply to".
3. Last, click "Save" at the bottom when you are done.