If you are out of the office for a longer or shorter period, it is necessary to let those emailing you know by setting up an automated out-of-office reply. That way, the sender won't wait for a reply for many days, not knowing that you are unavailable.
This can also be done through Teams.
Windows
- To enable the Out of Office rule, go to "File" and click on "Automatic Replies":
- Select "Send automatic replies". If you want to enable the rule for a specific time period, tick "Only send during this time range" and select a "Start time" and "End time". Next, type the text you wish to appear in the automated email; in the "Inside My Organization" field for UI email addresses, and in the "Outside My Organization" field for external recipients. Click "OK":
- If you wish to disable the rule before the selected end date or if you did not restrict the rule to a specific time period, go to "File" and click "Turn off".
MacOS
- To enable the Out of Office rule, select the "Tools" tab, followed by "Out of Office":
- Tick the box next to "Send automatic replies for account...". Type the email text you wish to include in your automated reply into the field below "Reply once to each sender with:". Note that only UI email addresses will receive this automated reply. If you want an email to be sent to all senders, type an automated reply text in the field below "Reply once to each external sender with:", tick the box next to "Also send replies to senders outside my organization", and select "Send to all external senders". It is a good idea to specify a start and end time since the rule will then automatically disable once you return. To do so, tick the box next to "Only send replies during this time period" and select a start and end time. Click "OK" when you are done:
Web
- Go to outlook.hi.is and log in. Click on the gear icon ⚙️ in the top right corner:
- Select "Mail" on the far left and then "Automatic replies". Turn on auto-replies by clicking "Automatic replies on" (NOTE that auto-replies will not enable until you click "Save" at the bottom).
If you want the Automatic reply to be sent out only during a specified time period, check "Send replies only during a time period" and then select the correct dates and time. Next, put the message you want in the mail.
It is good practice to type in Icelandic and English texts both "inside your organisation" and "outside your organisation". Then click "Save" at the bottom when you have filled out the form the way you want it:
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Tölvuþjónustan Háskólatorgi
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hjalp@hi.is
525-4222